Office Clear London Modern Slavery Statement

Office Clear London is committed to a zero-tolerance policy towards slavery, servitude, forced labour and human trafficking. This Modern Slavery Statement outlines our approach to preventing modern slavery across our operations and supply chain. We set clear expectations that all workers engaged by or on behalf of Office Clear London are treated with dignity and respect, and that any form of exploitation is unacceptable.

Our anti-slavery statement applies to all employees, contractors and suppliers. The scope of this modern slavery policy covers direct operations and indirect procurement, including suppliers of goods, services and temporary labour. We prioritise transparency and accountability, embedding ethical procurement principles and strong contractual commitments in our supplier relationships.

Supplier Standards and Due Diligence

We require suppliers to comply with our slavery and human trafficking statement and expect them to maintain high standards of labour rights. Our supplier code of conduct sets out mandatory requirements and we carry out proportionate supplier audits and risk assessments to identify and mitigate potential risks. Where concerns are identified, we act swiftly to remediate issues and, if necessary, terminate relationships with non-compliant partners.

To strengthen our approach we implement structured supplier audits which include documentary checks, site visits and interviews where appropriate. Audit findings inform corrective action plans and ongoing monitoring. Office Clear London integrates modern slavery risk indicators into procurement decision-making and evaluates suppliers on both ethical and operational grounds.

Reporting Channels and Whistleblowing

We maintain clear reporting channels so that concerns about slavery or human trafficking can be raised safely and confidentially. Employees and third parties are encouraged to report suspicions without fear of retaliation; all reports are treated seriously, investigated promptly and escalated to senior management. Anonymous reporting is available to protect individuals who may be vulnerable or at risk.

Our grievance procedures are designed to facilitate remediation for affected individuals. We collaborate with external experts and, where needed, refer matters to appropriate authorities to ensure robust and lawful responses. Strong governance ensures that reporting outcomes are used to improve controls and supplier performance over time.

We publish regular supplier performance reviews and maintain a programme of continuous improvement. Key elements include contractual clauses prohibiting forced labour, mandatory compliance attestations, and targeted training for procurement teams and site managers to recognise indicators of exploitation.

Our procurement policy incorporates specific audit processes and escalation pathways. Typical measures include:

• Pre-engagement screening to assess risk in sourcing decisions;
• Periodic supplier audits and follow-up reviews to verify compliance;
• Corrective action plans with defined timelines and accountability.

Annual Review and Oversight

This slavery and human trafficking statement is reviewed annually by senior leadership and the Board to ensure it remains effective and aligned with evolving risks. The annual review examines audit results, training completion rates, incidents and remediation outcomes, and updates to supplier due diligence processes. Office Clear London commits to enhancing its anti-slavery measures year-on-year and to reporting progress transparently.